How do I request a Bates Google Workspace Group for my club or group?

Interested in creating a Bates Google Workspace Group that utilizes a @groups.bates.edu email address? Please review the information below regarding student clubs and groups.


Bates College Student Government Recognized Clubs

If the Bates Google Workspace Group you are requesting is for a Bates College Student Government (BCSG) Recognized Club or is currently in the application process to become a BCSG Recognized Club, please visit the BCSG-Recognized Student Clubs webpage for additional information. You will receive a Google Group upon approval as a BCSG-recognized club.

Note: Please do not request the creation of a Bates Google Workspace Group for your club or student group through the Bates College IT Service Desk.


Student Groups or Non-Recognized Bates College Student Government Clubs

If you are interested in having a Bates Google Workspace Group created for your Non-Recognized Bates College Student Government Club or Student Group, you must seek a Faculty or Staff Member to sponsor your Bates Google Workspace Group for your club or student group. Your Bates Google Workspace Group Sponsor may make a request by emailing the IT Service Desk at helpdesk@bates.edu, or they may submit an online request.

When requesting the creation of a Bates Google Workspace Group, please have your sponsor provide the following information:

  • Name of Faculty or Staff Sponsor.
    • They will be the Bates Google Workspace Group Owner.
  • Name of the Bates College Student who is requesting the Bates Google Workspace Group.
    • They will be made a Manager for the Bates Google Workspace Group.
  • The requested name of the Bates Google Workspace Group.
    • This will be the formal Bates Google Workspace Group name.
  • A description of the Bates Google Workspace Group (optional)
  • The proposed Bates Google Workspace Group email address - xxxxxxx@groups.bates.edu.
  • Will the Bates Google Workspace Group be an Open or Closed group? 
    • With an Open Bates Google Workspace Group, anyone with an @bates.edu email address can join.
    • With a Closed Bates Google Workspace Group, anyone interested in joining the group must request membership, or Owners/Managers can manually add individuals to the membership list.
  • Will incoming messages be moderated?
    • When your Bates Google Workspace Group receives a message, the message must first be reviewed by a group Owner/Manager, who can then release the message to the Group Members.
  • Will the Bates Google Workspace Group be Announce Only or Collaborative?
    • With an Announce Only Group, Members can only receive messages and cannot reply.
    • What a Collaborative Group, Members can send, receive, and reply to messages.
  • When a member replies to a group message, who should receive the reply?
    • The Bates Google Workspace Group, where all Members will receive a copy of the reply.
    • Only to the message author (recommended).

Details

Article ID: 509
Created
Wed 11/17/21 4:57 PM
Modified
Mon 11/22/21 2:40 PM