As a graduating Senior, Information and Library Services would like to remind you of the following tasks you should perform before you graduate.
Warning: Access to your Bates Google Workspace Account (Gmail) and On-Campus Resources will expire one year after you graduate on Monday, June 1st, 2026.
Several utilities are available to assist you with migrating your Bates Google Workspace Account data to a Personal Google Account.
Warning: If you are transferring your email messages and data to another Gmail account, please ensure that the destination account has sufficient storage space. Personal Gmail accounts are allocated 15GB of space, while your Bates Gmail account provides more than 15GB of space.
- Use the Download your data option found under the Privacy & personalization (Manage your data & privacy) section in the Manage your Google Account settings. This is a free option for Transferring Content or downloading data from your Bates Google Workspace account.
- Vault me is an easy-to-use pay option for copying, transferring, or backing up your Bates Google Workspace Account into another Google Workspace Account.
Note: If you don't have a Personal Google Workspace Account, obtaining one is easy and free. Visit the Create your Google Account website.
Additional Recommendations:
- Update your email address on job and school applications and resumes, and notify family and friends of your new personal email address as soon as possible.
- Change your email address in other resources you access, such as iTunes, Facebook, banks, and social media sites, shopping websites, such as Amazon, and website subscriptions.
- Change of Address - Setup an Out of Office Message or Vacation Reply to automatically notify individuals who are trying to contact you of your new email address - you don't want to miss any messages, especially from potential employers.
- Forward New Messages - Set up Automatic Forwarding to automatically send any messages you receive at your Bates email address to another account. This way, you don't have to worry about signing in to your Bates Google Workspace account to check your email.
- Once your account is deleted, on Monday, June 1st, 2026, Automatic Forwarding will no longer automatically forward messages to your personal email account.
Warning: Once your Bates Google Workspace Account is deleted, individuals trying to contact you will receive a message that your account no longer exists and the message was not delivered.
- Paris, ImagingCenter, ETNA, and other Network Files:
- Be sure to copy/move all of your important documents and files that are stored on Bates Servers to your computer, cloud storage, or to an external hard drive. Your data may exist on servers such as Paris, ETNA, ImagingCenter, China, and EVO.
- Network Printers:
- Uninstall/Remove the PaperCat network printers you may have installed.
Checklist
| Download Your Google Workspace Account Data |
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| /or/ Transfer Your Google Workspace Account Data to a Personal Google Workspace Account |
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| Save Important Contacts |
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| Update Your Email Address on Important Documents (Job and School Applications, Resumes) |
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| Notify Family and Friends of Your New Email Address |
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| Update your Bates Email Address to a Personal Email Address on Websites (Amazon, iTunes, Facebook, etc.) |
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| Setup an Out of Office Message/Vacation Reply |
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| Forward New Email Messages to Another Email Account |
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| Save Other Files from Network Storage |
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| Uninstall the PaperCat Printer |
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If you have questions or need assistance with any of these tasks, please don't hesitate to contact the IT Service Desk: